Disciplinary Policy
Purpose
The purpose of this policy is to document the Disciplinary Procedure and Policy of the Goulbourn Skating Club (the “Club” or “GSC”). This policy applies, without exception, to all the Club Executives, Coaches, Skaters, Parents and Members registered with or employed by the GSC.
Application
The Disciplinary Policy applies when any member of the GSC (i.e. Skater, Coach, Executive, Parent or Member) violates any of GSC policies, Code of Conduct or Ice Rules or any Skate Canada rules, policies or Code of Ethics (the “GSC Rules”).
The GSC Rules are available upon request from any member of the GSC Executive. When you apply for membership, accept employment with, or accept a contract for coaching, skating or skating related services with the GSC, you are deemed to have reviewed the GSC Rules and agree to be bound by and act in accordance with the GSC Rules.
GSC Disciplinary Committee
The GSC Disciplinary Committee consists of the President (who acts as the Chair), Secretary and Coaching Representative. As Chair, the President does not vote, except in the event of a tie, in which case, the President holds the final and deciding vote. The Disciplinary Committee will document and report a non-identifying summary of all incidents to the Executive, Information will be protected to ensure the confidentiality of the person(s) involved.
The Disciplinary Committee must review the incident and make its decision regarding consequences of the incident within 48 hours of receiving the report of the incident. The Disciplinary Committee must advise the relevant parties (the complainant and the offender) forthwith after it makes its decision.
Decisions of the Disciplinary Committee are final.
If a member of the Disciplinary Committee is one of the persons reported in the incident, either as a complainant or an offender, or is directly related to one of them, then such member shall be removed from the Disciplinary Committee for that reported incident and be replaced with another Executive Member, as selected by the remaining members of the Disciplinary Committee.
GSC Disciplinary Procedure
Any member of the GSC Professional Coaching staff or Disciplinary Committee has the authority, acting lawfully and in a reasonable manner, to remove, from the ice session on which the skater is skating, any skater causing a disturbance, acting in violation of the GSC Rules, or behaving in a dangerous fashion. The person noting the violation must report the violation, and the action taken by such person in response to such violation, to the Disciplinary Committee within 24 hours of the violation, either verbally or in writing.
Once an incident has occurred, there shall be no further communication between (a) the complainant or the offender and (b) an adult member of the Executive or a coach, on a one-on-one basis without a parent of the complainant or offender (as applicable) or an Executive Member present, as a third party observer.
Each violation of the GSC Rules will be dealt with by the Disciplinary Committee as follows:
1st Offence
A verbal warning will be given to the offender, with written notice to President of the violation, including the date, time and description of incident, any other persons involved, and the action taken in response to the violation.
2nd Offence
A written notice to offender, with written notice to President of the violation, including the date, time and description of incident, and any other persons involved, and the action taken in response to the violation.
The Disciplinary Committee will meet as soon as possible within five (5) days of the second offence of the said offender, but at least before the next skate/coach session or meeting, to review the incident and determine appropriate disciplinary action, if any, and which may include such consequences as temporary or permanent suspension, payment of a fine or removal from the Club membership.
An offending Executive Member may have his/her vote suspended for a determined period of time. The President will advise the Skater, Parent, Coach or Executive member in writing of the Disciplinary Committee’s decision. The Disciplinary Committee decision will also be communicated to the GSC Executive with a non-identifying summary of all incidents at the next Executive meeting. Information will be protected to ensure the confidentiality of the person(s) involved.
3rd Offence
In the case of a 3rd offence by a Skater and/or Parent, the GSC Executive may take steps to remove the Skater and/or the Parent from the Club’s membership, and any other Skaters of the offending Parent. Remaining fees will not be reimbursed and no other payment, reimbursement or compensation will be paid by the Club. In the case of the Coach and Executive member, as applicable, the Coach’s contract may be immediately terminated for cause, without payment, reimbursement or other compensation (save and except for any money owing to such Coach for services already provided by such Coach prior to such termination), and the Executive member will be asked to step down and resign from his/her duties as an Executive member of the Club.
Serious incidents (example: accusations of coach harassment towards a skater, non-adherence to contract obligations, etc.) could or will result in immediate action of escalation of the incident to Safe Sport within Skate Canada and therefore, supersedes any of the above-noted warnings.
There is no time limit for these incidents. All violations will be recorded and all documentation and notices prepared or received in connection with the violations will be retained by the Disciplinary Committee indefinitely.
The purpose of this policy is to document the Disciplinary Procedure and Policy of the Goulbourn Skating Club (the “Club” or “GSC”). This policy applies, without exception, to all the Club Executives, Coaches, Skaters, Parents and Members registered with or employed by the GSC.
Application
The Disciplinary Policy applies when any member of the GSC (i.e. Skater, Coach, Executive, Parent or Member) violates any of GSC policies, Code of Conduct or Ice Rules or any Skate Canada rules, policies or Code of Ethics (the “GSC Rules”).
The GSC Rules are available upon request from any member of the GSC Executive. When you apply for membership, accept employment with, or accept a contract for coaching, skating or skating related services with the GSC, you are deemed to have reviewed the GSC Rules and agree to be bound by and act in accordance with the GSC Rules.
GSC Disciplinary Committee
The GSC Disciplinary Committee consists of the President (who acts as the Chair), Secretary and Coaching Representative. As Chair, the President does not vote, except in the event of a tie, in which case, the President holds the final and deciding vote. The Disciplinary Committee will document and report a non-identifying summary of all incidents to the Executive, Information will be protected to ensure the confidentiality of the person(s) involved.
The Disciplinary Committee must review the incident and make its decision regarding consequences of the incident within 48 hours of receiving the report of the incident. The Disciplinary Committee must advise the relevant parties (the complainant and the offender) forthwith after it makes its decision.
Decisions of the Disciplinary Committee are final.
If a member of the Disciplinary Committee is one of the persons reported in the incident, either as a complainant or an offender, or is directly related to one of them, then such member shall be removed from the Disciplinary Committee for that reported incident and be replaced with another Executive Member, as selected by the remaining members of the Disciplinary Committee.
GSC Disciplinary Procedure
Any member of the GSC Professional Coaching staff or Disciplinary Committee has the authority, acting lawfully and in a reasonable manner, to remove, from the ice session on which the skater is skating, any skater causing a disturbance, acting in violation of the GSC Rules, or behaving in a dangerous fashion. The person noting the violation must report the violation, and the action taken by such person in response to such violation, to the Disciplinary Committee within 24 hours of the violation, either verbally or in writing.
Once an incident has occurred, there shall be no further communication between (a) the complainant or the offender and (b) an adult member of the Executive or a coach, on a one-on-one basis without a parent of the complainant or offender (as applicable) or an Executive Member present, as a third party observer.
Each violation of the GSC Rules will be dealt with by the Disciplinary Committee as follows:
1st Offence
A verbal warning will be given to the offender, with written notice to President of the violation, including the date, time and description of incident, any other persons involved, and the action taken in response to the violation.
2nd Offence
A written notice to offender, with written notice to President of the violation, including the date, time and description of incident, and any other persons involved, and the action taken in response to the violation.
The Disciplinary Committee will meet as soon as possible within five (5) days of the second offence of the said offender, but at least before the next skate/coach session or meeting, to review the incident and determine appropriate disciplinary action, if any, and which may include such consequences as temporary or permanent suspension, payment of a fine or removal from the Club membership.
An offending Executive Member may have his/her vote suspended for a determined period of time. The President will advise the Skater, Parent, Coach or Executive member in writing of the Disciplinary Committee’s decision. The Disciplinary Committee decision will also be communicated to the GSC Executive with a non-identifying summary of all incidents at the next Executive meeting. Information will be protected to ensure the confidentiality of the person(s) involved.
3rd Offence
In the case of a 3rd offence by a Skater and/or Parent, the GSC Executive may take steps to remove the Skater and/or the Parent from the Club’s membership, and any other Skaters of the offending Parent. Remaining fees will not be reimbursed and no other payment, reimbursement or compensation will be paid by the Club. In the case of the Coach and Executive member, as applicable, the Coach’s contract may be immediately terminated for cause, without payment, reimbursement or other compensation (save and except for any money owing to such Coach for services already provided by such Coach prior to such termination), and the Executive member will be asked to step down and resign from his/her duties as an Executive member of the Club.
Serious incidents (example: accusations of coach harassment towards a skater, non-adherence to contract obligations, etc.) could or will result in immediate action of escalation of the incident to Safe Sport within Skate Canada and therefore, supersedes any of the above-noted warnings.
There is no time limit for these incidents. All violations will be recorded and all documentation and notices prepared or received in connection with the violations will be retained by the Disciplinary Committee indefinitely.